FAQs

Education, Events and Exhibit Related

Will I receive credit for the sessions I attend?

Where are the networking events being held?

What are the Exhibit Hall hours?

Are children allowed in the Exhibit Hall?

Does Hazmat have a conference app?

Where can I find session information?

Will internet be available during the conference?

Registration

What is the deadline to register for the conference?

Do I have to register in advance?

What does my registration fee include?

Will I receive a confirmation of my registration?

Will I be refunded if I have to cancel my registration?

Can I transfer my registration to another member of my department/staff?

When does onsite registration open?

Hotel Related

What hotels have been reserved? What are the rates?

Can I make my hotel reservations now?

I have been contacted by a company trying to get me to book hotel rooms - is this legitimate?

Exhibitor

What are the booth rules for Hazmat 2017?

Who are the event contacts for Hazmat 2017?

How do I make hotel reservations or a room block?

What is included with my booth space?

How do I register my booth staff?

Where are all the exhibitor order forms and information located?

Is Insurance Required?

When can I move in to set-up my booth?

Can I carry my booth items/products in myself?

Can I sell my products/service at the show?

Is floor covering or carpeting required?

Is there parking available?

IAFC Membership

I'd like to join the IAFC and register for the conference. What do I do?

Press/Media

I am a member of the press, do you have press registration?

Where and When

Where will the conference be held?

When does the IAFC Hazmat conference officially begin?

Other

What's the dress code?

Will transportation be provided during the conference?

I am a presenter for the Hazmat conference, where can I go to find information?

What meals are provided at the conference?

My question is not here! Who should I contact?

 

Education, Events and Exhibit Related

Will I receive credit for the sessions I attend?

The IAFC provides certificates of attendance to all Hazmat participants. Check back after the conference to download your certificate of attendance.

Where are the networking events being held?

  • Friday, June 16 - Key Ballroom
    Lunch in the Exhibit Hall - 11:00 AM - 12:30 PM
    ID the Unknown - 11:00 AM - 12:30 PM
    ULTIMATE DECON Demo - 11:00 AM - 6:00 PM
    Networking reception - 4:00 PM - 6:00 PM 
  • Saturday, June 17 - Key Ballroom
    ULTIMATE DECON Demo - 9:30 AM - 1:00 PM
    Lunch in the Exhibit Hall - 11:00 AM - 12:30 PM 

What are the Exhibit Hall hours?

  • Friday, June 16 - 11:00 AM - 6:00 PM
  • Saturday, June 17 - 9:30 AM - 1:00 PM

Are children allowed in the Exhibit Hall?

All children under the age of 16 are admitted free into Hazmat exhibits and must be accompanied by an adult. Children must be registered and wear appropriate credentials. No children are permitted onto the exhibit floor during move in and move out of exhibits. Children will not be permitted into the general session or other meetings and educational events.

Does Hazmat have a conference app?

Navigate the Hazmat conference like a pro with the Hazmat mobile app. Go to your device's app store or Google Play and search for IAFC Conferences.

Where can I find session information?

Session information can be found on the Education page.

Will internet be available during the conference?

The Hazmat conference does not have internet in the meeting rooms.  Internet is available complimentary in all guest rooms at the Hilton Baltimore.

Registration

What is the deadline to register for the conference?

You may register for the conference online until Wednesday, June 14. After Wednesday, June 14 participants must register on-site.

Do I have to register in advance?

No. Onsite registration for participants opens on Wednesday, June 14 at 2:00 PM in the Key Ballroom East Foyer.

What does my registration fee include?

Registration for the Hazmat conference includes:

  • Pre-con sessions on Thursday, June 15
  • Full Conference Registration
  • Access to the Exhibit Hall
  • Networking Reception on Friday
  • Two lunches provided in the Exhibit Hall

Will I receive a confirmation of my registration?

Confirmations are sent via email for all registrations.

Will I be refunded if I have to cancel my registration?

All cancellations are subject to a $75 administrative fee. No refunds are made on or after May 3 or for no-shows. All cancellations must be made in writing and mailed, faxed (703-273-9363) or emailed (conferences@iafc.org) to the IAFC. No telephone cancellations will be accepted.

Can I transfer my registration to another member of my department/staff?

Yes, registration may be transferred to another person in your organization by written request (mail, fax: 703-273-9363 or email: conferences@iafc.org) to the IAFC prior to May 3. After this date, all changes must be made onsite. Additional charges may apply.

When does onsite registration open?

Onsite registration for attendees opens on Wednesday, June 14 at 2:00 PM in the Key Ballroom East Foyer.

Hotel Related

What hotels have been reserved? What are the rates?

Hilton Baltimore (Headquarter Hotel)
A block of rooms has been secured at the Hilton Baltimore for $156 per night from June 12-18.  Book your room today at the Hilton Baltimore!

Additional Housing: Marriott Baltimore Innter Harbor at Camden Yards
A block of rooms has been secured at the Marriott Baltimore Inner Harbor at Camden Yards for $156 per night plus tax. There is not a shuttle from the Marriott to the Hilton for the conference. Book your room today at the Marriott Baltimore Inner Harbor at Camden Yards!

Can I make my hotel reservations now?

Yes. Check out our hotel reservation page to reserve your room today.

I have been contacted by a company trying to get me to book hotel rooms - is this legitimate?

The Hilton Baltimore and the Marriott Baltimore Inner Harbor at Camden Yards are the only hotels with blocks the Hazmat conference has contracted with. We have received reports that companies are posing as the official housing vendor for the Hazmat conference and may contact you offering housing for your trip. They are not endorsed by or affiliated with the IAFC and entering into financial agreements with such companies can have costly consequences.

A hotel poacher/pirate is any unaffiliated hotel or third-party housing company that acts as an official housing company and solicits business from Hazmat participants. When individuals book hotel accommodations through poachers or pirates the consequences can be costly; event participants may be left without hotel rooms when they arrive at the event and incur fraudulent charges on their credit cards. Please report any questions or concerns to conferences@iafc.org

Exhibitors

What are the booth rules for Hazmat 2017?

Please view the Booth Rules and Regulations for information on booth height regulations, what is considered a booth violation, booth backwall height allowance, banners, balloons, smoke/fog machines and information on many other items and what is and is not allowed.

If you have any questions about the design of your booth please contact:
Shannon Gilliland Tel: +1 703-537-4838 Email: sgilliland@iafc.org

Who are the event contacts for Hazmat 2017?

The Hazmat conference 2017 event contacts are listed below:

Registration Customer Service
800-310-7554
240-439-2554 (International)
Hazmat@experient-inc.com

General Hazmat conference questions
Sara Stehle
703-537-4801
sstehle@iafc.org

Exhibit & Sponsorship Sales
Tracy Blankenship
571-221-5268
tblankenship@iafc.org

Exhibit Operations
Shannon Gilliland
703-537-4838
sgilliland@iafc.org

Advertising/Media
IAFC On Scene: IAFC official news publication
Jacqueline Garnier
703-537-4807
onScene@iafc.org
www.iafc.org/on-scene

Marketing
Abbi Boose
703-896-4827
aboose@iafc.org

How do I make hotel reservations or a room block?

Exhibitors may book their housing using links provided on the Registration and Housing page.

What is included with my booth space?

Pipe and draping is only included with non-island space.The Ballroom is carpeted. Furniture and AV ordered through the Exhibitor Service Manual. Electric and internet is not included with your booth space but may be ordered through the Exhibitor Service Manual. All booths receive 2 full conference exhibitor badges and 2 exhibitor passes per 80 square feet.

How do I register my booth staff?

All booths receive 2 conference badges and 2 exhibitor badges per 80 square feet. ACCESS the exhibitor registration page.

For questions regarding registration please contact the registration department at Email: Hazmat@experient-inc.com or +1 866-229-2386.

Where are all the exhibitor order forms and information located?

All order forms can be found in the Exhibitor Manual.

Is Insurance Required?

All exhibitors are required to submit a certificate of insurance. Please email your insurance forms to Shannon Gilliland Tel: +1 703-537-4838 Email: sgilliland@iafc.org
Note: If you are using an EAC to set up your booth we still need a certificate of insurance from the company exhibiting.

When can I move in to set-up my booth?

View the official Hazmat 2017 Exhibitor Move-in/out schedule.

Can I carry my booth items/products in myself?

You may carry your items in if you can carry them in by hand.

Can I sell my products/service at the show?

You may sell your products and/or services at the event. You will be responsible for any applicable taxes.

Is floor covering or carpeting required?

The ballroom is carpeted. You may bring your own carpet or purchase carpet through the Exhibitor Service Manual.

Is there parking available?

The Hilton has an on-site garage. Daily fees apply.

IAFC Membership

I'd like to join the IAFC and register for the conference. What do I do?

Choose the option that's easiest for you:

Press/Media

I'm a member of the press, do you have press registration?

The IAFC conference is a private event and the IAFC reserves the right to request (additional) credentials from any member of the media wishing to attend.

All members of the press should register in advance. Register online today.

Where and When

Where will the conference be held?

The conference is held at the Hilton Baltimore hotel.  Registration is located in the Key Ballroom East Foyer.

Hilton Baltimore
401 W Pratt Street
Baltimore, MD 21201
443-573-8700 

When does the IAFC Hazmat conference officially begin?

The Hazmat Conference begins on Thursday, June 15 with a day of Pre-con sessions. The exhibit hall opens Friday, June 16 at 11:00 am.

Other

What's the dress code?

Business casual is appropriate for conference events.

Will transportation be provided during the conference?

Transportation will be provided for attendees participating in the off-site pre-con sessions. All attendees must pre-register for pre-con sessions that are off-site.  Transportation will not be provided between the Hilton Baltimore and the Marriott Baltimore Inner Harbor at Camden Yards.

I am a presenter for Hazmat, where can I go to find information?

Hazmat Presenters will use the presenters' corner to find the latest information for the sessions.

What meals are provided at the conference?

The following food functions will take place during the Hazmat conference:

  • Friday, June 16
    Lunch in the Exhibit Hall - 11:00 AM - 12:30 PM
    Networking Reception -  4:00 PM - 6:00 PM
  • Saturday, June 17
    Lunch in the Exhibit Hall - 11:00 AM - 12:30 PM 

My question is not here! Who should I contact?

We're sorry we couldn't anticipate your needs. Please email us at conferences@iafc.org so we can assist.



The International Hazardous Materials Response Teams Conference is the premier conference in the United States for hazardous materials responders. This conference offers the most experienced speakers, up-to-date information and the best hands-on training.

– Rick Edinger, Battalion Chief, Chesterfield County (VA) Fire & EMS